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Event planning and general information template below - To be updated by Event/Meeting Lead

Event/Meeting Details

LF AI Participation Overview: 

Event Location & Date(s): Virtual - June 22, 2020 - via Zoom - 13:00 - 17:00 - Central European Summer Time (UTC +2)

Event Website:

Please submit any questions about LF AI participation at this event to: Chrissy Harter,

LF AI Event/Meeting Lead Name & Contact Details: Jamil Chawki, 

Register for event here:

Planning To-Do List

Tracking for to-do items, due dates, owners, and notes

To Do

Due Date




Launch website and registration formMay 28XLF AI
Promote event on blog and social channelsJune 1XLF AITwitter & Linkedin Posts on LF AI account & announcement sent to LF staff & all mailing lists
Finalize agenda & add to wiki pageJune 3

Event Host

Request zoom meeting linkJune 5
Event HostReview the Zoom Guide for Events or Meetups.
Weekly social promotionJune 8
LF AITwitter & Linkedin Posts on LF AI account
Provide LF AI with content for pre-event and post-event emails to attendeesJune 12
Event Host
  1. Pre-Event Email: Meeting Details Sharing - Include final email copy and date/time to send (suggest sending 24 hrs prior to meeting) to the registered attendees the Zoom details - Example
  2. Post-Event Email: Thank You & CTA's - Final email copy and date/time (suggest directly after the meeting) to be sent with thank you and the calls to action (such as visit a specific website, join mail list, where to view meeting content, etc.) - Example
Weekly social promotionJune 15
LF AITwitter & Linkedin Posts on LF AI account
Day before social promotionJune 21
LF AITwitter & Linkedin Posts on LF AI account
Draft post-event recap blog June 23
Review/approve post-event recap blogJune 25
Event Host
Promote post-event recap on blog & social channelsJuly 1

Final Schedule - As of 6/2/2020:

Final schedule to be posted here, including presentation links




Presentation (Link)

Event/Meeting Photos

Post final event photos to be used in future marketing, social, and content 

Planning Meeting Notes

Add planning meeting notes here for collaboration among event planning participants

Meeting Date:

  • Notes...

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