Event planning and general information template below - To be updated by Event/Meeting Lead
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Event/Meeting Details
LF AI Participation Overview: Open Networking & Edge Summit (ON&ES) is a Linux Foundation event which is open to anyone to attend (registration costs USD $50). Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a start up booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below.
Event Location & Date(s): Virtual - September 28 - 29, 2020 - Pacific Daylight Time Zone (UTC -7)
Event Website: https://events.linuxfoundation.org/open-networking-edge-summit-north-america/
Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundation
LF AI Event/Meeting Lead Name & Contact Details:
Register for event here: https://events.linuxfoundation.org/open-networking-edge-summit-north-america/register/ *Booth staff will receive a free registration*
Sponsorship Details: TBD
Who attends these events?
Developers
Sysadmins
Devops professionals
Linux experts
R&D managers
Business executives
Open-source industry leaders
Open-source licensing and compliance specialists
Community developers
IT architects
Linux Foundation Code of Conduct
The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events. All participants are expected to behave in accordance with the Linux Foundation Code of Conduct.
Linux Foundation Sponsor Rules and Regulations
The Linux Foundation is dedicated to providing a positive experience for sponsors during the event. All sponsors are expected to behave in accordance with the Linux Foundation Sponsor Rules & Regulations.
Social Media and Communications
We encourage sponsors to post on social media platforms or websites during the conference, and it is entirely acceptable for a sponsor or sponsored participant to share a personal post, blog or tweet. However, any such posts must be solely on behalf of the sponsor or sponsored participant and may not imply endorsement by or co-messaging/affiliation with the Linux Foundation, the event or attendees not affiliated with the sponsor.
All digital conduct, like all in-person conduct, should follow the Linux Foundation Code of Conduct.
NEW: Virtual Event - Planning To-Do List
Tracking for to-do items, due dates, owners, and notes
Task | Due Date |
Task
| Completed | Owner | Comments |
Booth Details
Booth Location: To be updated
Important Notes:
The Sponsor Showcase will be closed during keynotes.
Conference attendees are on their own for lunch each day.
| Confirm list of booth assets to display at virtual booth | LF AI | Unlimited number of Videos/demos, links, downloadable content, contact forms & attendee surveys all possible. | ||
| Call for volunteers to staff booth | LF AI | |||
| Finalize all content for the booth | LF AI | Create and produce any video content, documents, webpages and/or surveys you wish to include in your booth. Content will need to be ready to add to your booth no later than this date. | ||
| Finalize booth staff schedule | LF AI | |||
| Add Booth Staff to online platform | LF AI | |||
| Booth Staff Training on Virtual Platform | Booth Staff | |||
| BOOTH STAFF - Must be registered by this date | Booth Staff | |||
| Submit names & email of all booth staff to Events Team | LF AI |
Event Registrations
There are 5 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.
Attendee Name | Attendee Email | |
|---|---|---|
1 | Jessica Kim | jk6948att@gmail.com |
2 | Patrick Fu | patfu2005@geminiopencloud.com |
3 | Anwar Aftab (TENTATIVE) | anwar@research.att.com |
4 | ||
5 |
Booth Details
Please note: Open Booth Hours may change based on the conference session schedule.
Booth Location: To be updated
Important Notes:
The Sponsor Showcase will be closed during keynotes.
Conference attendees are on their own for lunch each day.
The Sponsor Showcase hours are subject to change based on the finalized event schedule.
Booth Staffing
Please note: All booth staff must be registered for ONES NA 2020. If you are staffing the booth, please reach out to LF AI staff for a free registration code.
Booth staffing will require you to log into the OSS NA virtual platform and be available to chat with attendees and and answer questions in our virtual booth.
The booth will also include downloadable information on the LF AI Foundation, including how to Get Involved, links to our projects, etc.
ALL TIMES ARE IN PACIFIC DAYLIGHT TIME (CDT) / UTC - 7
Monday, September 28: To be updated
Time Slot | Staff Name(s) / Email(s) |
|---|---|
7:30AM-9:30AM | |
9:30AM-12:30PM | |
12:30PM-3:30PM | |
3:30PM-7:30PM |
Tuesday, September 29: To be updated
Time Slot | Staff Name(s) / Email(s) |
|---|---|
7:30AM-9:30AM | |
9:30AM-12:30PM | |
12:30PM-3:30PM | |
3:30PM-5:30PM |
Planning Meeting Notes
Add planning meeting notes here for collaboration among event planning participants
Meeting Date:
- Notes...
OLD: Physical Event - Planning To-Do List
Tracking for to-do items, due dates, owners, and notes
Due Date | Task | Task Description | Completed | Owner | Comments |
21-Feb-2020 | Upload Company Logo - Full Color Version | Upload your company logo (svg or esp file only). The logo will be used for the event website, onsite signage and email marketing, if applicable. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
21-Feb-2020 | Confirm Company Website URL | Confirm your company's URL, linking from your logo on the ONES website, is correct. This URL will link from your logo on the conference website and email marketing, if applicable. Please enter the correct URL to be used here. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
21-Feb-2020 | Confirm Company Name for Print | Enter your company name exactly as if should be listed on printed materials. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
21-Feb-2020 | Upload Company Logo - White Version | Upload a 200 x 200-pixel white company logo | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
03-Mar-2020 | Select Preferred Booth Location | Please review the Floor Plan and submit your top 3 preferred booth numbers. Booths are assigned by sponsorship level and in the order the signed contract was received. | Jacqueline Serafin, LF AI | Will submit when selections open. | |
03-Mar-2020 | Confirm Booth Package Included With Your Sponsorship | Please confirm if you are using the turnkey booth included in your booth package or if you are bringing in your own custom booth furniture. If you are not exhibiting onsite, select "No Booth". | x | Jacqueline Serafin, LF AI | Turnkey booth included in sponsorship will be used. |
19-Mar-2020 | Choose Lead Retrieval Option and Order Additional Scanners | Select your preferred lead retrieval option. If you're not exhibiting or don't need lead retrieval, select "No Lead Retrieval". If you need additional lead scanners, order by this date to receive discounted pricing. | x | Jacqueline Serafin, LF AI | Mobile app will be used for lead retrieval. |
24-Mar-2020 | Register Attendees and Booth Staff | Please register all booth staff, employees and guests by this date. | Event Lead | Event lead should identify and confirm the attendees using sponsorship registrations (total of 5 available). Please request registration details by emailing jserafin@linuxfoundation.org. | |
03-Apr-2020 | Submit Final Booth Upgrade - Food and Beverages | If you would like to order additional food and beverage for your booth, review the menu and email your order to Lawrence Magali, Lawrence.Magali@marriott.com. Please copy lfcoresponsorship@linuxfoundation.org on your order. For more information check out the F&B page. Payment is made directly to JW Marriott. | Event Lead | Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. | |
03-Apr-2020 | Hard Line Internet - Submit Final Order | If you require a hardline internet connection for your booth, complete the Encore Power/Internet Order Form and send it to LALiveOrders@encore-us.com. Either copy lfcoresponsorship@linuxfoundation.org on your order request or upload your final order confirmation here. Payment is to be made directly to Encore. For more information visit the A/V page. | Event Lead | Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. | |
14-Apr-2020 | Shipping Deadline - Must Arrive by April 14 | Freeman will accept inbound shipments Thursday, March 19 - Tuesday, April 14. Submit your tracking numbers via the ONES NA Shipping form. See the Shipping page for more information. | Event Lead | If you require shipping details for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. |