Event planning and general information template below - To be updated by Event/Meeting Lead

Event

Details

LF AI Participation Overview: Open Source Summit North America (OSS NA) is a Linux Foundation event which is open to anyone to attend (registration and fees apply). There will be an "AI/ML/DL presented by LF AI Foundation" Track at Open Source Summit events. Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a bronze booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below. 

Event Location & Date(s): Austin, TX - June 22-24 June 29-July 2 - Virtual

Event Website: https://events.linuxfoundation.org/open-source-summit-north-america/

Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundationLF AI Event/Meeting Lead Name & Contact Details: 

Register for event here: https://events.linuxfoundation.org/open-source-summit-north-america/register/Visa Letter Request Process: https://events.linuxfoundation.org/visa-request/. *Booth staff will receive a free registration*

Sponsorship Details:

Open Source Summit + Embedded Linux Conference North America 2020 - Bronze Sponsorship Benefits Include:

-- 6 Event Registration Passes for your staff or customers. 

-- 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.

-- Recognition in Pre-Conference Email Marketing: Includes link to your URL.

-- Recognition on Event Website: Prominent logo display on event homepage.

-- Recognition on Event Signage: Logo on conference signage.

-- 6'x6' Exhibit Booth: Includes counter with graphic and stools. Table and chairs only for Bronze sponsors. 
-- 1 Lead Retrieval Scanner: Live scans, real time reporting and ability to take notes on captured leads.
-- 3 Conference Attendee Passes: Full access passes to the entire conference for your staff or customers.

-- 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.

Lead retrieval devices and apps may not be used to scan attendee badges outside the sponsor's exhibit booth. All attendees must verbally consent prior to scanning their name badge. If lead retrieval devices or apps are used outside the sponsor's booth, The Linux Foundation reserves the right to remove all leads scanned for that day.

Prominent Branding throughout virtual conference.

-- Conference Track Branding: Shared Bronze - Logo featured in Auditorium for one track throughout conference and post event for on-demand videos.

Virtual Exhibit Booth: Bronze sponsor booths include:

-- Small exhibit booth (Booths will be different sizes for varying sponsorship levels).

-- Ability to generate leads with attendee contact information for those that visit your booth.

-- Chat function with booth attendees (private or group options).

-- Embedded sponsor videos on booth.

-- Ability to link to resources, social media, job postings etc.

-- Ability to survey booth attendees.

-- Booth Visit Gamification: Attendees will earn points for visiting your booth, with points earning prizes. (Points for Booth Visit)

Lead Gen/Badge Scanning: All Attendees will receive a pop-up notification upon entering an Exhibit Hall that lets them know that any engagement within a sponsor booth (using live chat, watching demo, or downloading resources etc) is automatically giving approval for us to share that attendee’s contact information with that sponsor. Thus, sponsors will receive all ‘booth scans’ for attendees that ‘engage’ in their booth.The Linux Foundation reserves the right to increase/decrease the number of available sponsorships & update deliverables due to changes in space availability and/or venue restrictions.

Events organized by sponsors must not overlap with conference sessions or scheduled evening events.

Sponsor agrees to adhere to all event rules and regulations as outlined in the sponsor portal and as communicated by event staff.

Sponsor is responsible for submitting deliverables on time. Sponsorship benefits may not be fulfilled if deliverables are received past the deadlines set in the sponsor portal and/or communicated by event staff.

Planning To-Do List

Tracking for to-do items, due dates, owners, and notes - To be updated

Booth Details

Booth Location: To be updated

Basic Booth set includes:

To be updated

Monitors are NOT included in any booth packages. Additional A/V, power, and hard-line internet can be ordered through our official vendors. Discuss details with Event Lead or LF AI staff.

Exhibit Move-In Hours: 

To be updated

Sponsor Showcase Hours:

Exhibit hours may change based on the conference session schedule. 

To be updated

Exhibit Move-Out Hours:

To be updated

Important Notes:

To be updated

Event Registrations

Event Registrations

There are 6 There are 3 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.

Booth Staffing

Monday, June 22: Times to be updated

Time Slot

Staff Name(s) / Email(s)

0:00-0:00

Tuesday, June 23:  Times to be updated

Time Slot

Staff Name(s) / Email(s)

0:00-0:00

Wednesday, June 24:  Times to be updated

Time Slot

Staff Name(s) / Email(s)

0:00-0:00

Booth Demos

Monday, June 22: Times to be updated

Time

Topic

Staff Name(s) / Email(s)

Booth Details

Please note: Open Booth Hours may change based on the conference session schedule. 

Booth Location: Bronze Hall

Open Booth Hours:

ALL TIMES ARE IN CENTRAL DAYLIGHT TIME (CDT) / UTC - 5

• Monday, June 29 - Wednesday, July 1:
  • 8:30 am – 9:30 am
  • 11:00 am-1:00 pm
  • 1:30 – 5:30 pm

Booth Staffing

Please note: All booth staff must be registered for OSS NA 2020. If you are staffing the booth, please reach out to LF AI staff for a free registration code. 

Booth staffing will require you to log into the OSS NA virtual platform and be available to chat with attendees and and answer questions in our virtual booth. 

The booth will also include downloadable information on the LF AI Foundation, including how to Get Involved, links to our projects, etc.

ALL TIMES ARE IN CENTRAL DAYLIGHT TIME (CDT) / UTC - 5

Monday, June 29: 

• 8:30 am – 9:30 am
• 11:00 am-1:00 pm
• 1:30 – 5:30 pm

Tuesday, June 30: 

• 8:30 am – 9:30 am
• 11:00 am-1:00 pm
• 1:30 – 5:30 pm

Wednesday, July 1:  

• 8:30 am – 9:30 am
• 11:00 am-1:00 pm
• 1:30 – 5:30 pm

7:30AM-9:30AM

9:30AM-12:30PM

12:30PM-3:30PM

3:30PM-7:30PM

Tuesday, June 23:  Times to be updated

Time

Topic

Staff Name(s) / Email(s)

7:30AM-9:30AM

9:30AM-12:30PM

12:30PM-3:30PM

3:30PM-5:30PM

Wednesday, June 24:  Times to be updated

Event/Meeting Photos

Post final event photos to be used in future marketing, social, and content 

Planning Meeting Notes

Add planning or meeting notes here for collaboration among event planning participants

Meeting Date:

• Tracking for Event Lead Participants:
• Tracking for Interested Participants:
  • Ivelin Ivanov, ivelin.ivanov@ambianic.ai - Booth staffing
  Notes..
  • .