Event planning and general information template below - To be updated by Event/Meeting Lead
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Event Details
LF AI Participation Overview: Open Source Summit North America (OSS NA) is a Linux Foundation event which is open to anyone to attend (registration and fees apply). There will be an "AI/ML/DL presented by LF AI Foundation" Track at Open Source Summit events. Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a bronze booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below.
Event Location & Date(s): June 29-July 2 - Virtual - Time: TBD
Event Website: https://events.linuxfoundation.org/open-source-summit-north-america/
Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundation
LF AI Event/Meeting Lead Name & Contact Details:
Register for event here: https://events.linuxfoundation.org/open-source-summit-north-america/register/
Sponsorship Details:
Open Source Summit + Embedded Linux Conference North America 2020 - Bronze Sponsorship Benefits Include:
-- 6 Event Registration Passes for your staff or customers.
-- 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.
-- Recognition in Pre-Conference Email Marketing: Includes link to your URL.
-- Recognition on Event Website: Prominent logo display on event homepage.
-- Prominent Branding throughout virtual conference.
-- Conference Track Branding: Shared Bronze - Logo featured in Auditorium for one track throughout conference and post event for on-demand videos.
Virtual Exhibit Booth: Bronze sponsor booths include:
-- Small exhibit booth (Booths will be different sizes for varying sponsorship levels).
-- Ability to generate leads with attendee contact information for those that visit your booth.
-- Chat function with booth attendees (private or group options).
-- Embedded sponsor videos on booth.
-- Ability to link to resources, social media, job postings etc.
-- Ability to survey booth attendees.
-- Booth Visit Gamification: Attendees will earn points for visiting your booth, with points earning prizes. (Points for Booth Visit)
Lead Gen/Badge Scanning: All Attendees will receive a pop-up notification upon entering an Exhibit Hall that lets them know that any engagement within a sponsor booth (using live chat, watching demo, or downloading resources etc) is automatically giving approval for us to share that attendee’s contact information with that sponsor. Thus, sponsors will receive all ‘booth scans’ for attendees that ‘engage’ in their booth.The Linux Foundation reserves the right to increase/decrease the number of available sponsorships & update deliverables due to changes in space availability and/or venue restrictions.
Sponsor agrees to adhere to all event rules and regulations as outlined in the sponsor portal and as communicated by event staff.
Sponsor is responsible for submitting deliverables on time. Sponsorship benefits may not be fulfilled if deliverables are received past the deadlines set in the sponsor portal and/or communicated by event staff.
Planning To-Do List
Tracking for to-do items, due dates, owners, and notes - To be updated
To Do | Due Date | Completed | Owner | Notes | ||||||
| Confirm list of booth assets to display at virtual booth | May 29 | X | LF AI | Unlimited number of Videos/demos, links, downloadable content, contact forms & attendee surveys all possible. | ||||||
| Confirm Event Committee Lead | Outreach Committee | Need an event committee lead from member company or community. | ||||||||
| Finalize all content for the booth | June 12 | LF AI | Create and produce any video content, documents, webpages and/or surveys you wish to include in your booth. Content will need to be ready to add to your booth no later than this date. | |||||||
| Confirm booth demos / videos (if any) | June 12 | Committee Lead | Attend booth builder training | TBD | LF | Finalize booth display & submit all booth assets | June 19 | LF AI | ||
| Register attendees & booth staff | June 24 | Committee Lead | Please register your attendees and booth staff by this date. The Sponsor Voucher codes are good for (6) complimentary conference registrations based on our Bronze sponsor level. Email charter@linuxfoundation.org for a registration code. | |||||||
| Submit names & email of all booth staff to Events Team | June 24 | LF AI | ||||||||
| Booth Staff Training on Virtual Platform | June 25 | Booth Staff | ||||||||
| Post on social media: https://twitter.com/LFAI_Foundation | June 29 - July 1 | Booth Staff | #osssummit and @LFAI_Foundation | |||||||
Booth Details
Booth Location: To be updated
Open Booth Hours:
- Monday, June 29:
- TBD
- Tuesday, June 30:
- TBD
- Wednesday, July 1:
- TBD
To be updated
Important Notes:
- Open Booth Hours may change based on the conference session schedule.
To be updated
Event Registrations
There are 6 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.
Attendee Name | Attendee Email | |
|---|---|---|
1 | ||
2 | ||
3 | ||
4 | ||
| 5 | ||
| 6 |
Booth Staffing
Monday, June 29: Times to be updated
Time Slot | Staff Name(s) / Email(s) |
|---|---|
0:00-0:00 | |
Tuesday, June 30: Times to be updated
Time Slot | Staff Name(s) / Email(s) |
|---|---|
0:00-0:00 | |
Wednesday, July 1: Times to be updated
Time Slot | Staff Name(s) / Email(s) |
|---|---|
0:00-0:00 | |
Booth Demos
Monday, June 29: Times to be updated
Time | Topic | Staff Name(s) / Email(s) |
|---|---|---|
7:30AM-9:30AM | ||
9:30AM-12:30PM | ||
12:30PM-3:30PM | ||
3:30PM-7:30PM |
Tuesday, June 30: Times to be updated
Time | Topic | Staff Name(s) / Email(s) |
|---|---|---|
7:30AM-9:30AM | ||
9:30AM-12:30PM | ||
12:30PM-3:30PM | ||
3:30PM-5:30PM |
Wednesday, July 1: Times to be updated
Time | Topic | Staff Name(s) / Email(s) |
|---|---|---|
7:30AM-9:30AM | ||
9:30AM-12:30PM | ||
12:30PM-3:30PM | ||
3:30PM-5:30PM |
Event/Meeting Photos
Post final event photos to be used in future marketing, social, and content
Planning Meeting Notes
Add planning or meeting notes here for collaboration among event planning participants
- Tracking for Event Lead Participants:
- Tracking for Interested Participants:
- Ivelin Ivanov, ivelin.ivanov@ambianic.ai - Booth staffing.