Event planning and general information template below - To be updated by Event/Meeting Lead

Event/Meeting Details

LF AI Participation Overview: Open Networking & Edge Summit (ON&ES) is a Linux Foundation event which is open to anyone to attend (registration and fees applycosts USD $50). Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a start up bronze booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below. 

Event Location & Date(s):  JW Marriott LA Live, 900 W Olympic Blvd, Los Angeles, CA 90015 - April 20-21Virtual - September 28 - 30, 2020 - Eastern Daylight Time Zone (UTC -4)

Event Website: https://events.linuxfoundation.org/open-networking-edge-summit-north-america/

Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundation

LF AI Event/Meeting Lead Name & Contact Details: 

Register for event here: https://events.linuxfoundation.org/open-networking-edge-summit-north-america/register/

Visa Letter Request Process: https://events.linuxfoundation.org/visa-request/

Sponsorship Details:

 *Booth staff will receive a free registration*

Who attends these events?

• Developers

• Sysadmins

• Devops professionals

• Linux experts

• R&D managers 

• Business executives

• Open-source industry leaders

• Open-source licensing and compliance specialists 

• Community developers

• IT architects

Sponsorship Details:

Bronze Sponsorship Package

• Recognition in Pre-Conference Email Marketing:
  • Includes company logo, linked to your website. 
• Conference Track Branding:
  • Logo featured in Auditorium for a one track throughout conference and post event for on-demand videos: Shared Bronze Track
• Access to Event Press/Analyst List:
  • Contact List shared two weeks prior to event for your own outreach

• • .

• Recognition on Event Website:
  • Prominent logo display on event homepage.

• Prominent Branding throughout conference. 
• Virtual Exhibit Booth:  SMALL SIZE
  • Chat function with booth attendees (private or group options)
  • Ability to generate leads with attendee contact information for those
    that visit your booth 
  • Embedded Sponsor Videos on Booth 
  • Ability to link to resources, social media, job postings etc. 
  • Ability to survey booth attendees 
  • Booth Visit Gamification: Attendees will earn points for visiting your booth, with points earning prizes.
    • Points for Booth Visit
• Event Registration Passes: 10
• 20% Discount on Additional Conference Passes:
  • For use by your customers, partners or colleagues

Who attends these events?

• Developers

• Sysadmins

• Devops professionals

• Linux experts

• R&D managers 

• Business executives

• Open-source industry leaders

• Open-source licensing and compliance specialists 

• Community developers

• IT architects

Evening Events to Note:

• Onsite Attendee Reception & Sponsor Showcase– Monday, April 20 from 5:30 – 7:30 pm

• • .

Linux Foundation Code of Conduct

The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events.  All participants are expected to behave in accordance with the Linux Foundation Code of Conduct.

Linux Foundation Sponsor Rules and Regulations

The Linux Foundation is dedicated to providing a positive experience for sponsors during the event. All sponsors are expected to behave in accordance with the Linux Foundation Sponsor Rules & Regulations.

Photography and Video

Sponsors and their agents are permitted to photograph and/or videotape their own company’s property. However, the photographing and/or videotaping of another sponsors’ property without prior permission from that exhibiting company is prohibited.

If a sponsor wishes to have a video crew at the event, please fill out the Filming Request Form and submit it to lfcoresponsorship@linuxfoundation.org. Unauthorized video crews may be escorted out and fined.

Social Media and Communications

We encourage sponsors to post on social media platforms or websites during the conference, and it is entirely acceptable for a sponsor or sponsored participant to share a personal post, blog or tweet. However, any such posts must be solely on behalf of the sponsor or sponsored participant and may not imply endorsement by or co-messaging/affiliation with the Linux Foundation, the event or attendees not affiliated with the sponsor. 

All digital conduct, like all in-person conduct, should follow the Linux Foundation Code of Conduct.

NEW: Virtual Event -  Planning To-Do List

Tracking for to-do items, due dates, owners, and notes

Event Registrations

There are 10 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.

Booth Details

Please note: Open Booth Hours may change based on the conference session schedule. 

Booth Location: To be updated

Booth Staffing

Please note: All booth staff must be registered for ONES 2020. If you are staffing the booth, please reach out to LF AI staff for a free registration code. 

Important Notes:

• Booth staffing will require you to log into the ONES virtual platform and be available to chat with attendees and and answer questions in our virtual booth. 
• The booth will also include downloadable information on the LF AI Foundation, including how to Get Involved, links to our projects, etc.
• When setting up a booth staff profile in the Booth Builder, it is recommended to include a job title or area of expertise to help attendees identify who they should talk to about specific topics.

ALL TIMES ARE IN EASTERN DAYLIST TIME (EDT) / UTC - 4

Monday, September 28: 

• The first full conference day with keynotes and sessions.

• Recommended booth staff hours: 8:00AM -12:00PM and 1:35 – 5:00PM

• Session break time: 1:35 – 2:00PM

Tuesday, September 29: 

• The conference continues with keynotes and sessions.

• Recommended booth staff hours: 9:30AM – 12:00PM and 1:10 – 4:00PM

• Session break time: 1:10 – 1:45PM

Wednesday, September 30:  

• This is the final day of the conference with keynotes and sessions.
• Recommended booth staff hours: 9:30AM – 12:00PM and 1:15 – 3:00PM
• Session break time: 1:15 – 1:45PM

Planning Meeting Notes

Add planning meeting notes here for collaboration among event planning participants

Meeting Date:

• Notes...

OLD: Physical Event -  Planning To-Do List

Tracking for to-do items, due dates, owners, and notes

Time Slot

April 21

7:30AM-9:30AM

Staffer Name(s) / Email(s)

9:30AM-12:30PM

12:30PM-3:30PM

3:30PM-5:30PM

Booth Demos

Monday, April 19: 7:30 AM  – 7:30 PM (The On-site Attendee Reception is from 5:30 – 7:30 PM)

Time

Topic

Contact Name(s) 

7:30AM-9:30AM

9:30AM-12:30PM

12:30PM-3:30PM

3:30PM-7:30PM

Tuesday, April 20:  7:30  AM – 5:30 PM

Time

Topic

Contact Name(s) 

7:30AM-9:30AM

9:30AM-12:30PM

12:30PM-3:30PM

3:30PM-5:30PM

Event/Meeting Photos

Post final event photos to be used in future marketing, social, and content 

Planning Meeting Notes

Add planning meeting notes here for collaboration among event planning participants

Meeting Date:

Booth Details

Booth Location: To be updated

Basic Booth set includes:

• (1) table
• (2) chairs
• (1) Wastebasket
• (1) 5-amp power drop 
• (1) power strip 
• Shared Conference Wireless Internet

Monitors are NOT included in any booth packages. Additional A/V, power, and hard-line internet can be ordered through our official vendors. Discuss details with Event Lead or LF AI staff.

Exhibit Move-In Hours: 

• Sunday, April 18: 2:00 – 6:00 PM  Custom Booths- Earlier access will be confirmed as a part of the approval process.

• Monday, April 19: 6:30 – 7:30 AM  (All booths MUST be fully set by 7:30 Monday morning) 

Sponsor Showcase Hours:

Exhibit hours may change based on the conference session schedule. 

• Monday, April 19: 7:30 AM  – 7:30 PM    The On-site Attendee Reception is from 5:30 – 7:30 PM

• Tuesday, April 20:  7:30  AM – 5:30 PM

Exhibit Move-Out Hours:

• Tuesday, April 20: 5:30 – 7:00 PM (All booth materials must be removed from the conference venue by 7:00.)

Important Notes:

• The Sponsor Showcase will be closed during keynotes.

• Conference attendees are on their own for lunch each day.

• The Sponsor Showcase hours are subject to change based on the finalized event schedule.

Event Registrations

There are 5 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.

Attendee Name

Attendee Email

1

2

3

4

5

Booth Staffing

Monday, April 19: 7:30 AM  – 7:30 PM (The On-site Attendee Reception is from 5:30 – 7:30 PM)

Time Slot

April 20

7:30AM-9:30AM

Staffer Name(s) / Email(s)

9:30AM-12:30PM

12:30PM-3:30PM

3:30PM-7:30PM

Tuesday, April 20:  7:30  AM – 5:30 PM