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THIS EVENT HAS BEEN POSTPONED TO FALL 2020 DUE TO COVID-19 CONCERNS. SEE EVENT WEBSITE FOR DETAILS.

Event planning and general information template below - To be updated by Event/Meeting Lead

Table of Contents

Event/Meeting Details

LF AI Participation Overview: Open Networking & Edge Summit (ON&ES) is a Linux Foundation event which is open to anyone to attend (registration and fees apply). Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a start up booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below. 

Event Location & Date(s): JW Marriott LA Live900 W Olympic Blvd, Los Angeles, CA 90015 - April 20-21

Event Website: https://events.linuxfoundation.org/open-networking-edge-summit-north-america/

Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundation

LF AI Event/Meeting Lead Name & Contact Details: 


Register for event here:https://events.linuxfoundation.org/open-networking-edge-summit-north-america/register/

Visa Letter Request Process: https://events.linuxfoundation.org/visa-request/

Sponsorship Details:

Open Networking & Edge Summit North America 2020 - Start-up Pavilion Package
Benefits Include:
-- Tabletop in Pavilion
-- 1 Lead Retrieval Scanner: Live scans, real time reporting and ability to take notes on captured leads.
-- Access to Event Press/Analyst List: Contact List shared two weeks prior to event for your own outreach.
-- Recognition on Event Signage: Logo on conference signage.
-- Recognition on Event Website: Prominent logo display on event homepage.
-- 5 Conference Attendee Passes: Full access passes to the entire conference for your staff or customers.
-- 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.


Lead retrieval devices and apps may not be used to scan attendee badges outside the sponsor's exhibit booth. All
attendees must verbally consent prior to scanning their name badge. If lead retrieval devices or apps are used
outside the sponsor's booth, The Linux Foundation reserves the right to remove all leads scanned for that day.


The Linux Foundation reserves the right to increase/decrease the number of available sponsorships & update
deliverables due to changes in space availability and/or venue restrictions.


Events organized by sponsors must not overlap with conference sessions or scheduled evening events.
Sponsor agrees to adhere to all event rules and regulations as outlined in the sponsor portal and as communicated
by event staff.


Sponsor is responsible for submitting deliverables on time. Sponsorship benefits may not be fulfilled if deliverables
are received past the deadlines set in the sponsor portal and/or communicated by event staff.

Who attends these events?

  • Developers

  • Sysadmins

  • Devops professionals

  • Linux experts

  • R&D managers 

  • Business executives

  • Open-source industry leaders

  • Open-source licensing and compliance specialists 

  • Community developers

  • IT architects

Evening Events to Note:

  • Onsite Attendee Reception & Sponsor Showcase– Monday, April 20 from 5:30 – 7:30 pm

 Visit the Open Networking & Edge Summit North America website for more information on the session schedule, co-located events, add-on features, and onsite experiences.

Linux Foundation Code of Conduct

The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events.  All participants are expected to behave in accordance with the Linux Foundation Code of Conduct.

Linux Foundation Sponsor Rules and Regulations

The Linux Foundation is dedicated to providing a positive experience for sponsors during the event. All sponsors are expected to behave in accordance with the Linux Foundation Sponsor Rules & Regulations.

Photography and Video

Sponsors and their agents are permitted to photograph and/or videotape their own company’s property. However, the photographing and/or videotaping of another sponsors’ property without prior permission from that exhibiting company is prohibited.

If a sponsor wishes to have a video crew at the event, please fill out the Filming Request Form and submit it to lfcoresponsorship@linuxfoundation.org. Unauthorized video crews may be escorted out and fined.

Social Media and Communications

We encourage sponsors to post on social media platforms or websites during the conference, and it is entirely acceptable for a sponsor or sponsored participant to share a personal post, blog or tweet. However, any such posts must be solely on behalf of the sponsor or sponsored participant and may not imply endorsement by or co-messaging/affiliation with the Linux Foundation, the event or attendees not affiliated with the sponsor. 

All digital conduct, like all in-person conduct, should follow the Linux Foundation Code of Conduct.

Planning To-Do List

Tracking for to-do items, due dates, owners, and notes

Due Date

Task

Task Description

Completed

Owner

Comments

21-Feb-2020

Upload Company Logo - Full Color Version

Upload your company logo (svg or esp file only). The logo will be used for the event website, onsite signage and email marketing, if applicable. 

x

Jacqueline Serafin, LF AI


Completed in event sponsorship portal.

21-Feb-2020

Confirm Company Website URL

Confirm your company's URL,  linking from your logo on the ONES website, is correct. This URL will link from your logo on the conference website and email marketing, if applicable.

Please enter the correct URL to be used here.

x

Jacqueline Serafin, LF AI


Completed in event sponsorship portal.

21-Feb-2020

Confirm Company Name for Print

Enter your company name exactly as if should be listed on printed materials.

x

Jacqueline Serafin, LF AI


Completed in event sponsorship portal.

21-Feb-2020

Upload Company Logo - White Version

Upload a 200 x 200-pixel white company logo

We require both a full-color version and a white version of your logo so that we may use either on appropriate event graphics. Should we not receive a white logo we will reverse the color logo for use where appropriate.

x

Jacqueline Serafin, LF AI


Completed in event sponsorship portal.

03-Mar-2020

Select Preferred Booth Location

Please review the Floor Plan and submit your top 3 preferred booth numbers. Booths are assigned by sponsorship level and in the order the signed contract was received.


Jacqueline Serafin, LF AI

Will submit when selections open.

03-Mar-2020

Confirm Booth Package Included With Your Sponsorship

Please confirm if you are using the turnkey booth included in your booth package or if you are bringing in your own custom booth furniture. If you are not exhibiting onsite, select "No Booth".

x

Jacqueline Serafin, LF AI


Turnkey booth included in sponsorship will be used.

19-Mar-2020

Choose Lead Retrieval Option and Order Additional Scanners

Select your preferred lead retrieval option. If you're not exhibiting or don't need lead retrieval, select "No Lead Retrieval".

If you need additional lead scanners, order by this date to receive discounted pricing.

x

Jacqueline Serafin, LF AI


Mobile app will be used for lead retrieval. 

24-Mar-2020

Register Attendees and Booth Staff

Please register all booth staff, employees and guests by this date. 


Event Lead


Event lead should identify and confirm the attendees using sponsorship registrations (total of 5 available). Please request registration details by emailing jserafin@linuxfoundation.org.

03-Apr-2020

Submit Final Booth Upgrade - Food and Beverages

If you would like to order additional food and beverage for your booth, review the menu and email your order to Lawrence Magali, Lawrence.Magali@marriott.com

Please copy lfcoresponsorship@linuxfoundation.org on your order.

For more information check out the F&B page. Payment is made directly to JW Marriott.


Event Lead


Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship.

If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor.

03-Apr-2020

Hard Line Internet - Submit Final Order

If you require a hardline internet connection for your booth, complete the Encore Power/Internet Order Form and send it to LALiveOrders@encore-us.com. Either copy lfcoresponsorship@linuxfoundation.org on your order request or upload your final order confirmation here. Payment is to be made directly to Encore.

For more information visit the A/V page.


Event Lead


Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship.

If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor.

14-Apr-2020

Shipping Deadline - Must Arrive by April 14

Freeman will accept inbound shipments Thursday, March 19 - Tuesday, April 14. Submit your tracking numbers via the ONES NA Shipping form.

See the Shipping page for more information.


Event Lead

If you require shipping details for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor.


Booth Details

Booth Location: To be updated

Basic Booth set includes:

  • (1) table
  • (2) chairs
  • (1) Wastebasket
  • (1) 5-amp power drop 
  • (1) power strip 
  • Shared Conference Wireless Internet

Monitors are NOT included in any booth packages. Additional A/V, power, and hard-line internet can be ordered through our official vendors. Discuss details with Event Lead or LF AI staff.

Exhibit Move-In Hours: 

  • Sunday, April 18: 2:00 – 6:00 PM  Custom Booths- Earlier access will be confirmed as a part of the approval process.

  • Monday, April 19: 6:30 – 7:30 AM  (All booths MUST be fully set by 7:30 Monday morning) 

Sponsor Showcase Hours:

Exhibit hours may change based on the conference session schedule. 

  • Monday, April 19: 7:30 AM  – 7:30 PM    The On-site Attendee Reception is from 5:30 – 7:30 PM

  • Tuesday, April 20:  7:30  AM – 5:30 PM

Exhibit Move-Out Hours:

  • Tuesday, April 20: 5:30 – 7:00 PM (All booth materials must be removed from the conference venue by 7:00.)

Important Notes:

  • The Sponsor Showcase will be closed during keynotes.

  • Conference attendees are on their own for lunch each day.

  • The Sponsor Showcase hours are subject to change based on the finalized event schedule.

Event Registrations

There are 5 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.


Attendee Name

Attendee Email

1

Jessica Kim

jk6948att@gmail.com

2

Patrick Fu

patfu2005@geminiopencloud.com

3

Anwar Aftab (TENTATIVE)anwar@research.att.com

4



5



Booth Staffing

Monday, April 20: 7:30 AM  – 7:30 PM (The On-site Attendee Reception is from 5:30 – 7:30 PM)

Time Slot

Staff Name(s) / Email(s)

7:30AM-9:30AM


9:30AM-12:30PM

Anwar Aftab (TENTATIVE)

12:30PM-3:30PM


3:30PM-7:30PM


Tuesday, April 21:  7:30  AM – 5:30 PM

Time Slot

Staff Name(s) / Email(s)

7:30AM-9:30AM


9:30AM-12:30PM

Anwar Aftab (TENTATIVE)

12:30PM-3:30PM


3:30PM-5:30PM


Booth Demos

Monday, April 20: 7:30 AM  – 7:30 PM (The On-site Attendee Reception is from 5:30 – 7:30 PM)

Time

Topic

Staff Name(s) / Email(s)

7:30AM-9:30AM



9:30AM-12:30PM

AcumosAnwar Aftab (TENTATIVE)

12:30PM-3:30PM



3:30PM-7:30PM



Tuesday, April 21:  7:30  AM – 5:30 PM

Time

Topic

Staff Name(s) / Email(s)

7:30AM-9:30AM



9:30AM-12:30PM

AcumosAnwar Aftab (TENTATIVE)

12:30PM-3:30PM



3:30PM-5:30PM




Event/Meeting Photos

Post final event photos to be used in future marketing, social, and content 

Planning Meeting Notes

Add planning meeting notes here for collaboration among event planning participants

Meeting Date:

  • Notes...


Planning Meeting Notes

Add planning meeting notes here for collaboration among event planning participants

Meeting Date:

  • Notes...