Event planning and general information template below - To be updated by Event/Meeting Lead
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Event/Meeting Details
LF AI Participation Overview: Open Networking & Edge Summit (ON&ES) is a Linux Foundation event which is open to anyone to attend (registration costs USD $50). Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a bronze booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below.
Event Location & Date(s): Virtual - September 28 - 30, 2020 - Eastern Daylight Time Zone (UTC -4)
Event Website: https://events.linuxfoundation.org/open-networking-edge-summit-north-america/
Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundation
LF AI Event/Meeting Lead Name & Contact Details:
Register for event here: https://events.linuxfoundation.org/open-networking-edge-summit-north-america/register/ *Booth staff will receive a free registration*
Who attends these events?
Developers
Sysadmins
Devops professionals
Linux experts
R&D managers
Business executives
Open-source industry leaders
Open-source licensing and compliance specialists
Community developers
IT architects
Sponsorship Details:
Bronze Sponsorship Package
- Recognition in Pre-Conference Email Marketing:
- Includes company logo, linked to your website.
- Conference Track Branding:
- Logo featured in Auditorium for a one track throughout conference and post event for on-demand videos: Shared Bronze Track
- Access to Event Press/Analyst List:
- Contact List shared two weeks prior to event for your own outreach.
- Recognition on Event Website:
- Prominent logo display on event homepage.
- Prominent Branding throughout conference.
- Virtual Exhibit Booth: SMALL SIZE
- Chat function with booth attendees (private or group options)
- Ability to generate leads with attendee contact information for those
that visit your booth - Embedded Sponsor Videos on Booth
- Ability to link to resources, social media, job postings etc.
- Ability to survey booth attendees
- Booth Visit Gamification: Attendees will earn points for visiting your booth, with points earning prizes.
- Points for Booth Visit
- Event Registration Passes: 10
- 20% Discount on Additional Conference Passes:
- For use by your customers, partners or colleagues.
Linux Foundation Code of Conduct
The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events. All participants are expected to behave in accordance with the Linux Foundation Code of Conduct.
Linux Foundation Sponsor Rules and Regulations
The Linux Foundation is dedicated to providing a positive experience for sponsors during the event. All sponsors are expected to behave in accordance with the Linux Foundation Sponsor Rules & Regulations.
Social Media and Communications
We encourage sponsors to post on social media platforms or websites during the conference, and it is entirely acceptable for a sponsor or sponsored participant to share a personal post, blog or tweet. However, any such posts must be solely on behalf of the sponsor or sponsored participant and may not imply endorsement by or co-messaging/affiliation with the Linux Foundation, the event or attendees not affiliated with the sponsor.
All digital conduct, like all in-person conduct, should follow the Linux Foundation Code of Conduct.
NEW: Virtual Event - Planning To-Do List
Tracking for to-do items, due dates, owners, and notes
Task | Due Date | Completed | Owner | Comments |
| Confirm list of booth assets to display at virtual booth | August 20 | X | LF AI | Unlimited number of Videos/demos, links, downloadable content, contact forms & attendee surveys all possible. |
| Call for volunteers to staff booth | September 1 | X | LF AI | |
| Finalize all content for the booth | September 11 | X | LF AI | Create and produce any video content, documents, webpages and/or surveys you wish to include in your booth. Content will need to be ready to add to your booth no later than this date. |
| Finalize booth staff schedule | September 15 | X | LF AI | |
| Add Booth Staff to online platform | September 18 | X | LF AI | |
| BOOTH STAFF - Must be registered by this date | September 18 | X | Booth Staff | |
| Booth Staff Training on Virtual Platform | September 23 | X | Booth Staff | Best Practices for Booth Staff
|
Event Registrations
There are 10 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.
Attendee Name | Attendee Email | |
|---|---|---|
1 | Jim Sphorer | spohrer@us.ibm.com |
2 | Shamim Reza Sohag | sohag.shamim@gmail.com |
3 | Sushant Agarwal | sushant.agarwal@psit.ac.in |
4 | Youakim Badr | yzb61@psu.edu |
5 | ||
| 6 | ||
| 7 | ||
| 8 | ||
| 9 | ||
| 10 |
Booth Details
Please note: Open Booth Hours may change based on the conference session schedule.
Booth Location: To be updated
Booth Staffing
Please note: All booth staff must be registered for ONES 2020. If you are staffing the booth, please reach out to LF AI staff for a free registration code.
Important Notes:
- Booth staffing will require you to log into the ONES virtual platform and be available to chat with attendees and and answer questions in our virtual booth.
- The booth will also include downloadable information on the LF AI Foundation, including how to Get Involved, links to our projects, etc.
- When setting up a booth staff profile in the Booth Builder, it is recommended to include a job title or area of expertise to help attendees identify who they should talk to about specific topics.
ALL TIMES ARE IN EASTERN DAYLIST TIME (EDT) / UTC - 4
Monday, September 28:
The first full conference day with keynotes and sessions.
Recommended booth staff hours: 8:00AM -12:00PM and 1:35 – 5:00PM
Session break time: 1:35 – 2:00PM
Time Slot | Length | Staff Name(s) / Email(s) |
|---|---|---|
8:00am - 10:00am | 2 hours | Jim Sphorer & Youakim Badr |
10:00am - 12:00pm | 2 hours | Shamim Reza Sohag & Youakim Badr |
1:30pm - 3:30pm | 2 hours | Sushant Agarwal |
| 3:30pm - 5:00pm | 1.5 hours | Sushant Agarwal |
Tuesday, September 29:
The conference continues with keynotes and sessions.
Recommended booth staff hours: 9:30AM – 12:00PM and 1:10 – 4:00PM
Session break time: 1:10 – 1:45PM
Time Slot | Length | Staff Name(s) / Email(s) |
|---|---|---|
9:30am - 12:00pm | 2.5 hours | Shamim Reza Sohag & Youakim Badr |
1:30pm - 2:30pm | 1 hour | Sushant Agarwal |
2:30pm - 4:00pm | 1.5 hours | Sushant Agarwal |
Wednesday, September 30:
- This is the final day of the conference with keynotes and sessions.
- Recommended booth staff hours: 9:30AM – 12:00PM and 1:15 – 3:00PM
- Session break time: 1:15 – 1:45PM
Time Slot | Length | Staff Name(s) / Email(s) |
|---|---|---|
9:30am - 12:00pm | 2.5 hours | Shamim Reza Sohag & Youakim Badr |
1:30pm - 3:00pm | 1.5 hours | Sushant Agarwal |
Planning Meeting Notes
Add planning meeting notes here for collaboration among event planning participants
Meeting Date:
- Notes...
OLD: Physical Event - Planning To-Do List
Tracking for to-do items, due dates, owners, and notes
Due Date | Task | Task Description | Completed | Owner | Comments |
21-Feb-2020 | Upload Company Logo - Full Color Version | Upload your company logo (svg or esp file only). The logo will be used for the event website, onsite signage and email marketing, if applicable. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
21-Feb-2020 | Confirm Company Website URL | Confirm your company's URL, linking from your logo on the ONES website, is correct. This URL will link from your logo on the conference website and email marketing, if applicable. Please enter the correct URL to be used here. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
21-Feb-2020 | Confirm Company Name for Print | Enter your company name exactly as if should be listed on printed materials. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
21-Feb-2020 | Upload Company Logo - White Version | Upload a 200 x 200-pixel white company logo | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
03-Mar-2020 | Select Preferred Booth Location | Please review the Floor Plan and submit your top 3 preferred booth numbers. Booths are assigned by sponsorship level and in the order the signed contract was received. | Jacqueline Serafin, LF AI | Will submit when selections open. | |
03-Mar-2020 | Confirm Booth Package Included With Your Sponsorship | Please confirm if you are using the turnkey booth included in your booth package or if you are bringing in your own custom booth furniture. If you are not exhibiting onsite, select "No Booth". | x | Jacqueline Serafin, LF AI | Turnkey booth included in sponsorship will be used. |
19-Mar-2020 | Choose Lead Retrieval Option and Order Additional Scanners | Select your preferred lead retrieval option. If you're not exhibiting or don't need lead retrieval, select "No Lead Retrieval". If you need additional lead scanners, order by this date to receive discounted pricing. | x | Jacqueline Serafin, LF AI | Mobile app will be used for lead retrieval. |
24-Mar-2020 | Register Attendees and Booth Staff | Please register all booth staff, employees and guests by this date. | Event Lead | Event lead should identify and confirm the attendees using sponsorship registrations (total of 5 available). Please request registration details by emailing jserafin@linuxfoundation.org. | |
03-Apr-2020 | Submit Final Booth Upgrade - Food and Beverages | If you would like to order additional food and beverage for your booth, review the menu and email your order to Lawrence Magali, Lawrence.Magali@marriott.com. Please copy lfcoresponsorship@linuxfoundation.org on your order. For more information check out the F&B page. Payment is made directly to JW Marriott. | Event Lead | Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. | |
03-Apr-2020 | Hard Line Internet - Submit Final Order | If you require a hardline internet connection for your booth, complete the Encore Power/Internet Order Form and send it to LALiveOrders@encore-us.com. Either copy lfcoresponsorship@linuxfoundation.org on your order request or upload your final order confirmation here. Payment is to be made directly to Encore. For more information visit the A/V page. | Event Lead | Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. | |
14-Apr-2020 | Shipping Deadline - Must Arrive by April 14 | Freeman will accept inbound shipments Thursday, March 19 - Tuesday, April 14. Submit your tracking numbers via the ONES NA Shipping form. See the Shipping page for more information. | Event Lead | If you require shipping details for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. |