Event planning and general information template below - To be updated by Event/Meeting Lead
Event/Meeting Details
LF AI Participation Overview: Open Networking & Edge Summit (ON&ES) is a Linux Foundation event which is open to anyone to attend (registration and fees apply). Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a start up booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below.
Event Location & Date(s): Los Angeles, CA - April 20-21
Event Website: https://events.linuxfoundation.org/open-networking-edge-summit-north-america/
Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundation
LF AI Event/Meeting Lead Name & Contact Details:
Register for event here:https://events.linuxfoundation.org/open-networking-edge-summit-north-america/register/
Visa Letter Request Process: https://events.linuxfoundation.org/visa-request/
Planning To-Do List
Tracking for to-do items, due dates, owners, and notes
Due Date | Task | Task Description | Completed | Owner | Comments |
| 21-Feb-2020 | Upload Company Logo - Full Color Version | Upload your company logo (svg or esp file only). The logo will be used for the event website, onsite signage and email marketing, if applicable. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
| 21-Feb-2020 | Confirm Company Website URL | Confirm your company's URL, linking from your logo on the ONES website, is correct. This URL will link from your logo on the conference website and email marketing, if applicable. Please enter the correct URL to be used here. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
| 21-Feb-2020 | Confirm Company Name for Print | Enter your company name exactly as if should be listed on printed materials. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
| 21-Feb-2020 | Upload Company Logo - White Version | Upload a 200 x 200-pixel white company logo | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
| 03-Mar-2020 | Select Preferred Booth Location | Please review the Floor Plan and submit your top 3 preferred booth numbers. Booths are assigned by sponsorship level and in the order the signed contract was received. | Jacqueline Serafin, LF AI | Will submit when selections open. | |
| 03-Mar-2020 | Confirm Booth Package Included With Your Sponsorship | Please confirm if you are using the turnkey booth included in your booth package or if you are bringing in your own custom booth furniture. If you are not exhibiting onsite, select "No Booth". | x | Jacqueline Serafin, LF AI | Turnkey booth included in sponsorship will be used. |
| 19-Mar-2020 | Choose Lead Retrieval Option and Order Additional Scanners | Select your preferred lead retrieval option. If you're not exhibiting or don't need lead retrieval, select "No Lead Retrieval". If you need additional lead scanners, order by this date to receive discounted pricing. | x | Jacqueline Serafin, LF AI | Mobile app will be used for lead retrieval. |
| 24-Mar-2020 | Register Attendees and Booth Staff | Please register all booth staff, employees and guests by this date. | Event Lead | Event lead should identify and confirm the attendees using sponsorship registrations. Please request registration details by emailing jserafin@linuxfoundation.org. | |
| 03-Apr-2020 | Submit Final Booth Upgrade - Food and Beverages | If you would like to order additional food and beverage for your booth, review the menu and email your order to Lawrence Magali, Lawrence.Magali@marriott.com. Please copy lfcoresponsorship@linuxfoundation.org on your order. For more information check out the F&B page. Payment is made directly to JW Marriott. | Event Lead | Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. | |
| 03-Apr-2020 | Hard Line Internet - Submit Final Order | If you require a hardline internet connection for your booth, complete the Encore Power/Internet Order Form and send it to LALiveOrders@encore-us.com. Either copy lfcoresponsorship@linuxfoundation.org on your order request or upload your final order confirmation here. Payment is to be made directly to Encore. For more information visit the A/V page. | Event Lead | Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. | |
| 14-Apr-2020 | Shipping Deadline - Must Arrive by April 14 | Freeman will accept inbound shipments Thursday, March 19 - Tuesday, April 14. Submit your tracking numbers via the ONES NA Shipping form. See the Shipping page for more information. | Event Lead | If you require shipping details for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. |
Draft Schedule
Draft and final schedule to be posted here, including presentation links
Time | Topic | Speaker | Presentation (Link) |
|---|---|---|---|
Event/Meeting Photos
Post final event photos to be used in future marketing, social, and content
Planning Meeting Notes
Add planning meeting notes here for collaboration among event planning participants
Meeting Date:
- Notes...