Event planning and general information template below - To be updated by Event/Meeting Lead
Event/Meeting Details
LF AI Participation Overview: Open Networking & Edge Summit (ON&ES) is a Linux Foundation event which is open to anyone to attend (registration and fees apply). Speaking opportunities are available through the CFP process noted on the event website. LF AI will have a start up booth sponsorship which will include opportunities for activities such as LF AI technical project demos, LF AI meetings, etc. The LF AI booth schedule will be updated below.
Event Location & Date(s): JW Marriott LA Live, 900 W Olympic Blvd, Los Angeles, CA 90015 - April 20-21
Event Website: https://events.linuxfoundation.org/open-networking-edge-summit-north-america/
Please submit any questions about LF AI participation at this event to: outreach-committee@lists.lfai.foundation
LF AI Event/Meeting Lead Name & Contact Details:
Register for event here:https://events.linuxfoundation.org/open-networking-edge-summit-north-america/register/
Visa Letter Request Process: https://events.linuxfoundation.org/visa-request/
Sponsorship Details:
Open Networking & Edge Summit North America 2020 - Start-up Pavilion Package
Benefits Include:
-- Tabletop in Pavilion
-- 1 Lead Retrieval Scanner: Live scans, real time reporting and ability to take notes on captured leads.
-- Access to Event Press/Analyst List: Contact List shared two weeks prior to event for your own outreach.
-- Recognition on Event Signage: Logo on conference signage.
-- Recognition on Event Website: Prominent logo display on event homepage.
-- 5 Conference Attendee Passes: Full access passes to the entire conference for your staff or customers.
-- 20% Discount on Additional Conference Passes: For use by your customers, partners or colleagues.
Lead retrieval devices and apps may not be used to scan attendee badges outside the sponsor's exhibit booth. All
attendees must verbally consent prior to scanning their name badge. If lead retrieval devices or apps are used
outside the sponsor's booth, The Linux Foundation reserves the right to remove all leads scanned for that day.
The Linux Foundation reserves the right to increase/decrease the number of available sponsorships & update
deliverables due to changes in space availability and/or venue restrictions.
Events organized by sponsors must not overlap with conference sessions or scheduled evening events.
Sponsor agrees to adhere to all event rules and regulations as outlined in the sponsor portal and as communicated
by event staff.
Sponsor is responsible for submitting deliverables on time. Sponsorship benefits may not be fulfilled if deliverables
are received past the deadlines set in the sponsor portal and/or communicated by event staff.
Who attends these events?
Developers
Sysadmins
Devops professionals
Linux experts
R&D managers
Business executives
Open-source industry leaders
Open-source licensing and compliance specialists
Community developers
IT architects
Evening Events to Note:
Onsite Attendee Reception & Sponsor Showcase– Monday, April 20 from 5:30 – 7:30 pm
Visit the Open Networking & Edge Summit North America website for more information on the session schedule, co-located events, add-on features, and onsite experiences.
Linux Foundation Code of Conduct
The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events. All participants are expected to behave in accordance with the Linux Foundation Code of Conduct.
Linux Foundation Sponsor Rules and Regulations
The Linux Foundation is dedicated to providing a positive experience for sponsors during the event. All sponsors are expected to behave in accordance with the Linux Foundation Sponsor Rules & Regulations.
Photography and Video
Sponsors and their agents are permitted to photograph and/or videotape their own company’s property. However, the photographing and/or videotaping of another sponsors’ property without prior permission from that exhibiting company is prohibited.
If a sponsor wishes to have a video crew at the event, please fill out the Filming Request Form and submit it to lfcoresponsorship@linuxfoundation.org. Unauthorized video crews may be escorted out and fined.
Social Media and Communications
We encourage sponsors to post on social media platforms or websites during the conference, and it is entirely acceptable for a sponsor or sponsored participant to share a personal post, blog or tweet. However, any such posts must be solely on behalf of the sponsor or sponsored participant and may not imply endorsement by or co-messaging/affiliation with the Linux Foundation, the event or attendees not affiliated with the sponsor.
All digital conduct, like all in-person conduct, should follow the Linux Foundation Code of Conduct.
Planning To-Do List
Tracking for to-do items, due dates, owners, and notes
Due Date | Task | Task Description | Completed | Owner | Comments |
21-Feb-2020 | Upload Company Logo - Full Color Version | Upload your company logo (svg or esp file only). The logo will be used for the event website, onsite signage and email marketing, if applicable. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
21-Feb-2020 | Confirm Company Website URL | Confirm your company's URL, linking from your logo on the ONES website, is correct. This URL will link from your logo on the conference website and email marketing, if applicable. Please enter the correct URL to be used here. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
21-Feb-2020 | Confirm Company Name for Print | Enter your company name exactly as if should be listed on printed materials. | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
21-Feb-2020 | Upload Company Logo - White Version | Upload a 200 x 200-pixel white company logo | x | Jacqueline Serafin, LF AI | Completed in event sponsorship portal. |
03-Mar-2020 | Select Preferred Booth Location | Please review the Floor Plan and submit your top 3 preferred booth numbers. Booths are assigned by sponsorship level and in the order the signed contract was received. | Jacqueline Serafin, LF AI | Will submit when selections open. | |
03-Mar-2020 | Confirm Booth Package Included With Your Sponsorship | Please confirm if you are using the turnkey booth included in your booth package or if you are bringing in your own custom booth furniture. If you are not exhibiting onsite, select "No Booth". | x | Jacqueline Serafin, LF AI | Turnkey booth included in sponsorship will be used. |
19-Mar-2020 | Choose Lead Retrieval Option and Order Additional Scanners | Select your preferred lead retrieval option. If you're not exhibiting or don't need lead retrieval, select "No Lead Retrieval". If you need additional lead scanners, order by this date to receive discounted pricing. | x | Jacqueline Serafin, LF AI | Mobile app will be used for lead retrieval. |
24-Mar-2020 | Register Attendees and Booth Staff | Please register all booth staff, employees and guests by this date. | Event Lead | Event lead should identify and confirm the attendees using sponsorship registrations (total of 5 available). Please request registration details by emailing jserafin@linuxfoundation.org. | |
03-Apr-2020 | Submit Final Booth Upgrade - Food and Beverages | If you would like to order additional food and beverage for your booth, review the menu and email your order to Lawrence Magali, Lawrence.Magali@marriott.com. Please copy lfcoresponsorship@linuxfoundation.org on your order. For more information check out the F&B page. Payment is made directly to JW Marriott. | Event Lead | Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. | |
03-Apr-2020 | Hard Line Internet - Submit Final Order | If you require a hardline internet connection for your booth, complete the Encore Power/Internet Order Form and send it to LALiveOrders@encore-us.com. Either copy lfcoresponsorship@linuxfoundation.org on your order request or upload your final order confirmation here. Payment is to be made directly to Encore. For more information visit the A/V page. | Event Lead | Not included in LF AI budget or in current sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. | |
14-Apr-2020 | Shipping Deadline - Must Arrive by April 14 | Freeman will accept inbound shipments Thursday, March 19 - Tuesday, April 14. Submit your tracking numbers via the ONES NA Shipping form. See the Shipping page for more information. | Event Lead | If you require shipping details for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required from vendor. |
Booth Details
Booth Location: To be updated
Basic Booth set includes:
- (1) table
- (2) chairs
- (1) Wastebasket
- (1) 5-amp power drop
- (1) power strip
- Shared Conference Wireless Internet
Monitors are NOT included in any booth packages. Additional A/V, power, and hard-line internet can be ordered through our official vendors. Discuss details with Event Lead or LF AI staff.
Exhibit Move-In Hours:
Sunday, April 18: 2:00 – 6:00 PM Custom Booths- Earlier access will be confirmed as a part of the approval process.
Monday, April 19: 6:30 – 7:30 AM (All booths MUST be fully set by 7:30 Monday morning)
Sponsor Showcase Hours:
Exhibit hours may change based on the conference session schedule.
Monday, April 19: 7:30 AM – 7:30 PM The On-site Attendee Reception is from 5:30 – 7:30 PM
Tuesday, April 20: 7:30 AM – 5:30 PM
Exhibit Move-Out Hours:
Tuesday, April 20: 5:30 – 7:00 PM (All booth materials must be removed from the conference venue by 7:00.)
Important Notes:
The Sponsor Showcase will be closed during keynotes.
Conference attendees are on their own for lunch each day.
The Sponsor Showcase hours are subject to change based on the finalized event schedule.
Event Registrations
There are 5 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Lead. LF AI staff will then provide the registration link and registration code for use.
Attendee Name | Attendee Email | |
|---|---|---|
1 | Jessica Kim | jk6948att@gmail.com |
2 | Patrick Fu | patfu2005@geminiopencloud.com |
3 | Anwar Aftab (TENTATIVE) | anwar@research.att.com |
4 | ||
5 |
Booth Staffing
Monday, April 20: 7:30 AM – 7:30 PM (The On-site Attendee Reception is from 5:30 – 7:30 PM)
Time Slot | Staff Name(s) / Email(s) |
|---|---|
7:30AM-9:30AM | |
9:30AM-12:30PM | |
12:30PM-3:30PM | |
3:30PM-7:30PM |
Tuesday, April 21: 7:30 AM – 5:30 PM
Time Slot | Staff Name(s) / Email(s) |
|---|---|
7:30AM-9:30AM | |
9:30AM-12:30PM | |
12:30PM-3:30PM | |
3:30PM-5:30PM |
Booth Demos
Monday, April 20: 7:30 AM – 7:30 PM (The On-site Attendee Reception is from 5:30 – 7:30 PM)
Time | Topic | Staff Name(s) / Email(s) |
|---|---|---|
7:30AM-9:30AM | ||
9:30AM-12:30PM | ||
12:30PM-3:30PM | ||
3:30PM-7:30PM |
Tuesday, April 21: 7:30 AM – 5:30 PM
Time | Topic | Staff Name(s) / Email(s) |
|---|---|---|
7:30AM-9:30AM | ||
9:30AM-12:30PM | ||
12:30PM-3:30PM | ||
3:30PM-5:30PM |
Event/Meeting Photos
Post final event photos to be used in future marketing, social, and content
Planning Meeting Notes
Add planning meeting notes here for collaboration among event planning participants
Meeting Date:
Notes...
Planning Meeting Notes
Add planning meeting notes here for collaboration among event planning participants
Meeting Date:
- Notes...