Each committee defines what the specifics of their committee management will look like based on a consensus among the committee Chairperson/Lead and the committee members; along with any applicable charter (such as the LF AI & Data Charter or a Technical Project Charter) requirements. Below is an overview of the components that are required per open source project best practices and typical charter guidance. Also included are examples and other tips for reference. For any questions, please reach email info@lfaidata.foundation.
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Read the text of the resolution (almost always included in the slides in advance), or describe it
Ask, “Would somebody like to make a motion?”
A voting member answers “I’ll make the motion,” or "First motion" and they state their name
The name is recorded in the minutes
Ask, “Would somebody like to second the motion?”
A different voting member answers “I’ll second the motion,” or "Second motion" and they state their name
The name is recorded in the minutes
Say, “All in favor, say ‘Aye’”
Give time for everyone to come off mute and respond.
Responses recorded in the minutes
Give time for them to respond - Responses recorded in the minutes
Say, “Any abstains?”
Give time for them to respond - Responses recorded in the minutes